Contract Technician (DHHS-Fiscal)

Full Time
Posted 2 months ago
Reporting to the Manager Fiscal Systems, the Contract Technician performs various contract functions including preparing contracts and amendments, approving and processing bills for payment, monitoring year-to-date contract payments, processing authorizations, monitoring contracts for compliance, preparing reports, etc.

Outagamie County Offers:

  1. Health, Dental, and Vision options 
  2. HSA (Health Savings Account) available with employee/employer contributions or a FSA (Flexible Savings Account) is available.
  3. Life Insurance for Full-Time Employees (Paid for by the County)
  4. Short-term (optional) and Long term Disability available for Full-Time Employees (Paid for by the County)
  5. Vacation, Comp Time, Sick Leave, Paid Holidays up to 12 days
  6. Continuing Education
  7. Pet Insurance
  8. Retirement Options:
  • Deferred Comp (Public Sector Retirement Savings Plan)
  • Wisconsin Retirement System (retirement plan in which the county pays a portion and employee pays a portion) **8th Largest Pension Fund in the U.S./25th Largest Public or Private Pension in the world!

There are possibilities of overtime with this role.

 Key Responsibilities:
The following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. 

  • Prepares contracts and contract amendments.
  • Approves monthly contract agency bills from mental health; ensures all services are authorized; verifies units of service, records data, and prepares statistical reports.  Processes invoices for payment.
  • Processes client authorization forms ensuring that all services to clients are authorized; prints and mails authorizations to providers; contacts agencies and staff when appropriate; and follows up on missing authorizations.  
  • Monitors year-to-date contract payments and reconciles to general ledger.
  • Monitors contracts to insure compliance with terms.
  • Works on special projects including gathering budget information, researching contract agency statistics, etc., as requested by management, and leads meetings to review budget and contract information.
  • Prepares a wide variety of statistical and financial reports as required.
  • Maintains regular and predictable attendance, works overtime/extra hours as required.
  • Performs other duties as assigned.
 Education/Certifications/Experience Requirements:
  • High school graduate with three to five years business experience.
  • Associates Degree in Business desirable.
  • Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
 Required or Preferred Skills:
  • Strong organization skills.
  • Ability to operate a variety of office equipment including personal computer, calculator, fax machine, photocopier, and telephone.
  • Ability to add, subtract, multiply, divide, and calculate decimals and percents, and make use of the principles of descriptive statistics.  Ability to use Word, Excel, Adobe, and JD Edwards.
  • Ability to comprehend and interpret a variety of documents including agency contracts, amendments, exhibits, appendices, insurance certificates, licenses and certifications, affirmative action plans, program activity logs, agency invoices, authorization forms, bills, various reports and forms, budget sheets, policy and procedure manuals, State Statutes, etc.
  • Ability to prepare a variety of documents including contracts, contract amendments, purchase of service contract summary list, annual contract waiver list, annual contract payment list, compliance confirmation reports, contract services report, mental health and AODA inpatient statistics, vouchers, authorization for services, etc.
  • Ability to communicate effectively with contract agency personnel, department director, deputy director, division managers, supervisors, and staff; state personnel; Finance department personnel; Corporation Counsel; auditors; etc., verbally and in writing.

Job Features

Job CategoryAdministrative

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